Office Manager
Location: Kelowna, BC
Position Status: OPEN
Salary: $60,000 - $65,000 per year
We are seeking a detail-oriented and versatile Office Manager to oversee a broad range of administrative, financial, and operational responsibilities. This role is pivotal in ensuring the efficiency of both general office operations, administrative support for construction projects and acting as the right hand to the Owner of the company.
The ideal candidate is proactive, organized, and outgoing. This is a dynamic role that provides the opportunity to support a growing business in both operational and project-based capacities. If you’re someone who enjoys wearing many hats and thrives in a supportive, fast-paced environment, we’d love to meet you.
Responsibilities:
Process payroll and maintain accurate employee files
Manage employee relations including benefits, anniversaries, and internal updates
Coordinate and track vacation requests on the company calendar
Accounts Payable
Prepare monthly bills and ensure proper filing
Reconcile company credit card transactions and input data into financial software
Prepare cheques for approval and coordinate signatures
Distribute payments and maintain financial records
Accounts Receivable
Maintain regular contact with clients and partners regarding outstanding balances
Document communications and update receivables records
Banking & Financial Administration
Complete regular bank deposits
Maintain accurate and up-to-date financial documentation
Insurance Administration
Manage insurance follow-ups
Secure necessary documents and maintain insurance files for all active projects
Office & Administrative Support
Provide general administrative support to the team and respond to internal requests
Maintain organized digital and physical filing systems
Support internal meeting coordination and documentation
Construction Administration Support
Draft and send client contracts that align with approved quotes
Coordinate with WorkSafeBC to secure clearance letters
Obtain and file project-specific insurance documentation
Complete safety booklets and upload to Raken project management software
Upload construction drawings and specifications into Raken
Assist with permit applications, including owner authorizations and submission of final drawings
Update internal job checklists with permit and project details
Coordinate and book inspections through the city as required
Manage job-related orders such as bins, toilets, and drywall intake
Schedule pre-construction hazard assessments with external partners
Maintain regular communication with designers to confirm orders
Keep clients updated with meeting notes and follow-ups
Liaise with trades for coordination and updates
Track change orders and assist with corresponding invoicing
Monitor and document project deficiencies for resolution by site staff
Requirements:
Proven experience in office management, administration, or bookkeeping (construction experience is an asset)
Experience in QuickBooks, Excel, and ADP payroll
Excellent organizational skills and attention to detail
Ability to work independently
Strong communication and interpersonal skills
Ability to prioritize tasks in a fast-paced environment
Familiarity with construction processes, permits, and project coordination
To apply, please email resume to kristie@kanrecruitment.com
We thank all those who express interest in this opportunity however only those shortlisted will be contacted.
