Administration Manager/Accounting/AR
Location: Kelowna, BC
Position Status: OPEN
Salary: $70,000 - $75,000 annually
Our Kelowna, BC client is a well-established local company with a long-standing reputation for professionalism and excellence. They are currently seeking an Administration Manager / Accounts Receivable professional to join their team.
Reporting to the Financial Controller, the successful candidate will oversee the day-to-day coordination of office operations, administrative functions, and accounts receivable processes. This role is ideal for a detail-oriented, proactive professional who enjoys variety, thrives in a supportive team environment, and takes pride in keeping things running smoothly.
Responsibilities:
Coordinate daily office operations and support administrative staff as required;
Act as a primary point of contact for clients, suppliers, and employees, ensuring clear, professional, and timely communication;
Manage accounts receivable including preparing and issuing client invoices, progress billings, and supporting documentation;
Track receivables, follow up on outstanding payments, and reconcile customer accounts;
Receive payments, deposit cheques, and process credit card transactions;
Provide payroll support, including data entry, reconciliation, and timesheet approvals;
Maintain Health and Safety records and documentation, ensuring compliance with WorkSafeBC and COR (Certificate of Recognition) standards;
Support and track safety program updates, training records, and audits;
Maintain an organized, clean, and professional office environment;
Answer and direct reception phone calls (approximately 50% of the time) — daily call volume varies;
Manage correspondence including emails, mail, and filing (both electronic and hard copy);
Administer inbound and outbound packages, including tracking and follow-up;
Monitor and order office supplies, arrange service for office equipment, and handle sundry office duties such as filing and general organization;
Assist with costing, order preparation, and data compilation for financial and management reports;
Streamline and maintain internal administrative and filing systems;
Present a positive and professional image of the organization in all interactions;
Perform additional administrative and accounting support as required.
Requirements:
5+ years of experience in an administrative, accounting, or office coordination role;
Strong accounting and numerical skills — accuracy with costing and financial data is critical;
Payroll experience required;
Health and Safety, WorkSafeBC, and COR experience preferred;
Post-secondary education in business, accounting, or a related field considered an asset;
Proficiency in Microsoft Excel (must be highly skilled) and ability to learn new online software quickly; Sage Accounting an asset;
Strong verbal and written communication skills;
Outstanding organizational and interpersonal abilities;
Comfortable answering phones and providing exceptional customer service;
Ability to prioritize multiple tasks and meet tight deadlines;
Strong attention to detail, accuracy, and follow-through;
Team player with a positive, “roll up your sleeves” attitude — willing to assist with all levels of office tasks;
Comfortable working both independently and collaboratively in a dynamic environment.
Additional Details:
This is a full-time, in-office position (Monday–Friday, 8:00 AM – 4:00 PM). Our client offers a competitive total compensation package and a supportive, professional workplace focused on collaboration, accuracy, and continuous improvement.
If you are a highly organized professional who enjoys balancing administrative coordination, financial accuracy, and a variety of daily office duties, we’d love to hear from you.
To apply, please email resume to kristie@kanrecruitment.com
We thank all those who express interest in this opportunity however only those shortlisted will be contacted.
